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General Responsibilities

Provides clerical services to the Maintenance Department involving timekeeping, trouble calls, work order requisitions, purchase orders and invoices for materials and supplies. Prepares various reports and handles normal office functions such as typing and filing. Solicit pricing and bid information from vendors for storeroom items, departmental supplies and certain major projects; correspond with vendors regarding pricing and delivery of needed materials and parts and assist in set up of credit for new vendors. Initiate and coordinate purchasing of materials and supplies for the maintenance and construction of certain projects handled by Engineering within entire hotel; set up and maintain expense tracking logs according to department codes; tabulate weekly and submit monthly report to controller's office. Clerical and administrative duties for projects. Type monthly energy reports and engineering file. Set up and/or conduct meetings for department (standards, safety training, etc.); prepare fire emergency letters for Pre-Con meetings according to group name/title. Set up purchase orders for service companies where continuous services are needed.

Specific Duties

None provided

Specific Job Knowledge, Skills & Abilities

Able to type 45 WPM and use a 10-key adding machine required. Basic Math skills required. Knowledge of MS OFFICE Required. Must be able to speak, read, write and understand the primary language(s) used in the workplace. Must be able to read and write to facilitate the communication process. Requires good communication skills, both verbal and written. Must possess basic computational ability.

Experience

Previous clerical experience required.

Licenses or Certification

High School Diploma Required.

Physical Requirements

Must be able to lift 15lbs from floor to waist. Must be able to lift 5lbs overhead. Must be able to carry 5lbs with two hands, 5lbs with one hand. Must be able to pull or push with a wheeled cart 10lbs.

Safety Requirements

None provided

Grooming

None provided

Other Qualifications

None provided


Westin Moana Surfrider Hotel

Employer

Westin Moana Surfrider Hotel

Department

Clerical Miscellaneous

Division

None provided

Responsible To

None provided

Supervises

None provided

Hourly Wage Scale

$20.42


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